If you are a small business with a limited budget, an in-house server is not ideal for document management. Therefore, you might want to consider a cloud-based document management system to store your company files. Here, we talk bout how Microsoft SharePoint could be the best solution for you.
SharePoint allows your remote workers to access their files from the Cloud. Furthermore, it also provides some backup protection. Also, improve business efficiency with a workflow process. Lastly, you can retain more control over costs because you only pay for what you need. The pay-as-you-go model is often more suitable for small businesses.
Cloud-Based Document Management with SharePoint
Collaborate, store and share documents securely
Microsoft SharePoint will allow you to share documents and collaborate. Companies can create sites for every project team or department or divide up information associated with tasks or business processes. Furthermore, you will have total control over who can access and edit documents. You will also be able to track who has accessed them and when giving you more control over security. Lastly, you can keep track of versions, which means you can cut down on duplicate files.
Transform your business with workflows
Accelerate productivity and business efficiency by transforming your business processes. With SharePoint, you can monitor simple tasks like notifications and approvals to complex operational workflows. As a result, you can build document management systems that increase business efficiency.
Flexible storage
As a small business, you might want to save money with flexible online storage. If this is the case, cloud-based providers are the best option. Microsoft SharePoint is excellent for flexible storage because you can pay monthly for what you need. Furthermore, if you need to decrease your storage, you can easily do so to save money.
Access company information from anywhere
The great thing about storing files in the Cloud is that you can access your documents from anywhere. As a result, your workforce can work more efficiently. As working from home becomes more frequent, this will help your employees to carry on working.
SharePoint as an Intranet.
An intranet is a private enterprise network within an organisation that employees use to communicate, collaborate and perform their roles. In the Intranet, you can build cohesion and inform your employees of company news, drive organisational efficiency by sharing common resources and applications on home sites and portals.
Furthermore, you are just a click away from the information you need. With SharePoint’s powerful search and intelligent ways to discover company information, expertise, and insights, you can make informed decisions and guided action.
Backups
Cloud-based document management providers automatically back up your files when you change them. As a result, you can recover a copy of your document should you accidentally delete any. However, you need to be aware that there is a limit on the retention of these backups. For more control over backups, see how you can back up your Office 365 data, including SharePoint.
So, if a cloud-based document management system is right for you, contact us today. We can provide affordable solutions for all sizes of business with all sizes of budget.
